Terms and Conditions

Terms and Conditions (“Terms”)

Last updated: May 25th, 2018
Please read these Terms and Conditions (“Terms”, “Terms and Conditions”) carefully before using the http://www.tricitiesyouthathletics.org website (the “Service”) operated by Tri-Cities Youth Athletics (“us”, “we”, or “our”).

Your access to and use of the Service is conditioned upon your acceptance of and compliance with these Terms. These Terms apply to all visitors, users and others who wish to access or use the Service.

By accessing or using the Service you agree to be bound by these Terms. If you disagree with any part of the terms then you do not have permission to access the Service.

Intellectual Property
The Service and its original content, features and functionality are and will remain the exclusive property of Tri-Cities Youth Athletics and its licensors. The Service is protected by copyright, trademark, and other laws of both the United States and foreign countries. Our trademarks and trade dress may not be used in connection with any product or service without the prior written consent of Tri-Cities Youth Athletics.

Links To Other Web Sites

Our Service may contain links to third party web sites or services that are not owned or controlled by Tri-Cities Youth Athletics.

Tri-Cities Youth Athletics has no control over, and assumes no responsibility for the content, privacy policies, or practices of any third party web sites or services. We do not warrant the offerings of any of these entities/individuals or their websites.

You acknowledge and agree that Tri-Cities Youth Athletics shall not be responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with use of or reliance on any such content, goods or services available on or through any such third party web sites or services.

We strongly advise you to read the terms and conditions and privacy policies of any third party web sites or services that you visit.


You agree to defend, indemnify and hold harmless Tri-Cities Youth Athletics and its licensee and licensors, and their employees, contractors, agents, officers and directors, from and against any and all claims, damages, obligations, losses, liabilities, costs or debt, and expenses (including but not limited to attorney’s fees), resulting from or arising out of a) your use and access of the Service, or b) a breach of these Terms.

Limitation Of Liability

In no event shall Tri-Cities Youth Athletics, nor its directors, employees, partners, agents, suppliers, or affiliates, be liable for any indirect, incidental, special, consequential or punitive damages, including without limitation, loss of profits, data, use, goodwill, or other intangible losses, resulting from (i) your access to or use of or inability to access or use the Service; (ii) any conduct or content of any third party on the Service; (iii) any content obtained from the Service; and (iv) unauthorized access, use or alteration of your transmissions or content, whether based on warranty, contract, tort (including negligence) or any other legal theory, whether or not we have been informed of the possibility of such damage, and even if a remedy set forth herein is found to have failed of its essential purpose.


Your use of the Service is at your sole risk. The Service is provided on an “AS IS” and “AS AVAILABLE” basis. The Service is provided without warranties of any kind, whether express or implied, including, but not limited to, implied warranties of merchantability, fitness for a particular purpose, non-infringement or course of performance.

Tri-Cities Youth Athletics its subsidiaries, affiliates, and its licensors do not warrant that a) the Service will function uninterrupted, secure or available at any particular time or location; b) any errors or defects will be corrected; c) the Service is free of viruses or other harmful components; or d) the results of using the Service will meet your requirements.


Some jurisdictions do not allow the exclusion of certain warranties or the exclusion or limitation of liability for consequential or incidental damages, so the limitations above may not apply to you.

Governing Law

These Terms shall be governed and construed in accordance with the laws of Tennessee, United States, without regard to its conflict of law provisions.

Our failure to enforce any right or provision of these Terms will not be considered a waiver of those rights. If any provision of these Terms is held to be invalid or unenforceable by a court, the remaining provisions of these Terms will remain in effect. These Terms constitute the entire agreement between us regarding our Service, and supersede and replace any prior agreements we might have had between us regarding the Service.


We reserve the right, at our sole discretion, to modify or replace these Terms at any time. If a revision is material we will provide at least 30 days notice prior to any new terms taking effect. What constitutes a material change will be determined at our sole discretion.

By continuing to access or use our Service after any revisions become effective, you agree to be bound by the revised terms. If you do not agree to the new terms, you are no longer authorized to use the Service.

Contact Us

If you have any questions about these Terms, please contact us.

Last Modified: May 30, 2018
Tri-Cities Youth Athletics (“TCYA”) respects your privacy. This Online Privacy Policy describes the privacy practices for TCYA’s websites and the services and products available on the Site (the “Services”). This Privacy Policy governs your use of the Services, regardless of how you access them, and by using the Services you consent to the collection, transfer, processing, storage and disclosure and other uses of your personal information as described in this Privacy Policy. By using the Site and any of the Services, you are accepting the practices described in this Privacy Policy. These practices may be changed, but any changes will be posted and changes will only apply to activities and information on a going forward, not retroactive basis. You are encouraged to review the Privacy Policy whenever you visit the Site to make sure that you understand how any personal information you provide will be used.
Collection of Information
Information may be collected from you in various ways when you use the Services. We automatically receive certain types of information when you interact with our Site, Services and other communications. This information includes your computer or digital device’s IP address, access times, your browser type and language. We may also collect information about the type of operating system you use, your account activity, and accessed pages. TCYA uses unique identifiers and Google Analytics to measure usage and analyze trends, administer the website and collect information for its databases. To learn more about the privacy policy of Google Analytics and how to opt out click here.
We receive and store any information you enter on our Site, through any of the Services, or give us in any other way, including through email, telephone, or other communications with our customer service department. If you contact us, we will keep an internal record of what was shared.

We process personal data both as a Processor and as a Controller, each as defined in the EU Directive 95/46/EC of the European Parliament and of the Council of 24 October 1995 (the “Directive”) and the General Data Protection Regulation (“GDPR”). The Customer which Customer End Users provided personal data to, with the assistance of the Service, will be the Controller for Customer End User Data. We will be the Processor of Customer End User Data. For Customer personal data, we will be the Controller.
We have a Data Protection Officer (as defined in the Directive and GDPR) who is responsible for matters relating to privacy and data protection. Our Data Protection Officer can be reached as follows:
Tri-Cities Youth Athletics
Attn: Data Protection Officer
P.O. Box #552
Mountain Home, TN 37684
You have the right to edit the personal information by emailing us or mailing us a written request. Although changes will take place within 30 days, information may still be stored in a web browser’s cache. We take no responsibility for stored information in your cache, or in other devices that may store information, and disclaim all liability of such.
Non-Personal Information we collect may include the user’s operating system (Windows, Mac, etc.), type of web browser (Chrome, Internet Explorer, Firefox, etc.), IP address, monitor screen resolution and color depth, referring pages, and frequency of visits. This information is used to analyze how visitors browse the Site in order to make future improvements. To maintain our quality of service and to assist in the analysis of product performance, we may also gather data on connection information, including the timing and size of all packets sent over the Internet during a session. TCYA also collects certain standard information about your computer for security and identification purposes. This information may include: IP addresses, domain names, access times, browser type and browser version, cookies, and other unique identifying information of machines that have our software downloaded and installed on them. This information is used for the operation of the Site, to identify and protect our customers and to control unauthorized use or abuse of our Services. All information is encrypted during transmission and is stored securely within our servers.
Personal Information collected from users of the Services may include first and last name, phone number, physical address, email address, comments, and permission from the user to add him/her to our mailing list. All personal information remains private within TCYA and is not distributed or sold to any outside organizations except as described in this Privacy Policy. We may use your personal information to provide you with Services, features and functionality or to contact you regarding Services. Your name, IP address location, website address, Facebook profile, other social media profile, and any other public demographic info you provide may be included as a profile within our public map of users. You may choose to remove your public profile from this map at any time by emailing tricitiesyouthathletics@gmail.com. Your email address may be used to send you periodic newsletters and offers from TCYA. You can opt out of promotional emails at any time, but will still receive communications such as receipts, confirmation emails and customer service updates that are considered necessary to provide Services to you. We use the information collected to deliver and improve Services, update our records, communicate with you about products, updates and Services, personalize and improve your experience, and generally maintain your accounts with us. We will retain your information for as long as your account is active, as needed to provide you Services and to communicate with you about Services and products. While your account is active and even after it has been closed, we will retain your personal information as long as we deem it reasonably necessary to comply with our legal obligations, resolve disputes, and enforce our agreements. If you wish to cancel your account or request that we no longer use your information to provide you Services, contact us at tricitiesyouthathletics@gmail.com. We will remove your personal information within 30 days. Deactivation of your account does not mean your personally identifiable information has been deleted from our database entirely.
We collect and store the files you upload, download, or access with the Site (“Files“). If you add a file to your account that has been previously uploaded by you or another user, we may associate all or a portion of the previous file with your account rather than storing a duplicate.
Since our Site and services are not directed to persons under 13, we do not knowingly collect personally identifiable information from children under 13. If a parent or guardian becomes aware that their child has provided us with personal information without their consent, they should delete the account. If we become aware that a child under 13 has provided us with personal information, we will suspend the account. For assistance, email tricitiesyouthathletics@gmail.com.

When you register your child or yourself for any program with Tri-Cities Youth Athletics, you agree to a blanket release allowing for the publication of any photograph that includes your child or yourself. We reserve the right to use any photograph for marketing, advertising, website, articles, and any other use we deem necessary for TCYA. If you would like a photograph to be removed, please contact us. We will attempt to fulfill any request, however we can not ensure that it will be done so in a timely manner. Unless you are a volunteer, no names will be published alongside photographs. We respect you and your child's privacy. Please refer to the Photo Release that you signed at registration.
Cookie/Tracking Technology
The Site may use cookie and tracking technology depending on the features offered. Cookie and tracking technology are useful for gathering information such as browser type and operating system, tracking the number of visitors to the Site, and understanding how visitors use the Site. Cookies can also help customize the Site for visitors. Personal information cannot be collected via cookies and other tracking technology, however, if you previously provided personally identifiable information, cookies may be tied to such information. You can use your browser settings to instruct your browser to stop accepting cookies or to prompt you before accepting a cookie from the websites you visit. If you do not accept cookies you may not be able to use all portions of the Site or all of the functionalities of the Services. You can still review the Site if you choose to set your browser to refuse all cookies; however, session cookies must be enabled to establish an account and to download and install any of our software.
Sharing of Information

Your personal information may be used to enable you to communicate, collaborate and share Files. Some information is retained only as long as necessary to provide requested Services; other information may be retained longer so we may provide the Services, comply with our legal obligations and enforce our agreements.
TCYA is not responsible if you volunteer personal information and Files online that are accessible to all or some of the public. Any personal information you choose to provide should reflect how much you want others to know about you. You may review, update, correct or delete personal information by emailing tricitiesyouthathletics@gmail.com and our customer support team will make the changes on your behalf. By submitting such information and Files, you assume the risks and sole liability arising as a result of such information and Files being displayed. You can control who has access to your Files, but you understand that any shared Files may be re-shared or copied. We cannot control the actions of other users with whom you share your Files. We cannot ensure that Files you share on the Site or through the Services will not become publicly available. 
Although you are entering into an Agreement with TCYA to disclose your information to us, we do use third party individuals and organizations to assist us, including contractors, web hosts, and others.
Throughout the course of our provision of our Service to you, we may delegate our authority to collect, access, use, and disseminate your information. For example, our web host stores the information that you provide us, and we may hire outside contractors to perform maintenance or assist us in securing our website.
It is therefore necessary that you grant the third parties we may use in the course of our business the same rights that you afford us under this Privacy Policy. For this reason, you hereby agree that for every authorization which you grant to us in this Privacy Policy, you also grant to any third party that we may hire, contract, or otherwise retain the services of for the purpose of operating, maintaining, repairing, or otherwise improving or preserving our website or its underlying files or systems. You agree not to hold us liable for the actions of any of these third parties, even if we would normally be held vicariously liable for their actions, and that you must take legal action against them directly should they commit any tort or other actionable wrong against you. Without limiting the generality of the foregoing, you authorize us to collect, store, share, and otherwise use your information in conjunction with:
Google Analytics
Sports Illustrated
Google Products
Andrew W. McElroy Enterprises

Distribution of Information
We will not rent, sell or share your information with third parties without your consent except as provided in this Privacy Policy.
We cooperate with government and law enforcement officials and private parties to enforce and comply with the law, including the EU Directive 95/46/EU of the European Parliament and the Council of 24 October 1995 (the “Directive”) and the General Data Protection Regulation (“GDPR”). We will disclose any information about you to government or law enforcement officials or private parties as we, in our sole discretion, believe necessary or appropriate to respond to claims and legal process (including without limitation subpoenas), to protect our property and rights or the property and rights of a third party, to protect the safety of the public or any person, or to prevent or stop activity we consider to be illegal or unethical. We will also share your information to the extent necessary to comply with ICANN’s rules, regulations and policies.
We may share certain personal information we collect about you with our service providers who perform functions on our behalf. Examples include sending postal mail and email, analyzing data, and providing marketing assistance and customer service. These service providers are not authorized by us to use or disclose personal information except as needed to perform their functions or comply with legal requirements, and they may not use it for any other purpose. Further, they must process the personal information in accordance with this Privacy Policy EU Directive 95/46/EU of the European Parliament and the Council of 24 October 1995 (the “Directive”) and the General Data Protection Regulation (“GDPR”).
Third Parties
Third-party websites or services who are not Processors linked to the Site are not covered by this Privacy Policy. These websites may collect personally identifiable information about you and place a cookie on your browser. TCYA is not responsible for the privacy practices of the third-party websites and companies or what they do with your information. You should make sure their privacy policies are acceptable to you. You may opt-out of third-party advertising cookies through the Network Advertising Initiative (NAI) website http://www.networkadvertising.org/managing/opt_out.asp.
Security Policy
The security of your information is important to us. TCYA employs measures to protect information collected from loss, destruction, disclosure, unauthorized access, misuse and alteration. Although we strive to protect your personal information, TCYA cannot ensure or warrant the security of any information you transmit to us, and you do so at your own risk.
International Transfer
Personal Information, Non-Personal Information, Files, and other information that TCYA collects and processes may be transferred to and maintained on computers located outside of your state, province, country or other governmental jurisdiction where the privacy laws may not be as protective as those in your jurisdiction. If you are located outside the United States and choose to provide information to us, you should be aware that TCYA transfers all such Information to the United States and processes it there. Your consent to this Privacy Policy followed by your submission of such information represents your agreement to such transfer.
Contact Us Policy
If you have any questions, concerns, or comments about any of the above policies you may contact us using the information below:
Address: Tri-Cities Youth Athletics, P.O. Box #552 Mountain Home, TN 37684
Email: tricitiesyouthathletics@gmail.com
When you contact us, we collect information that helps us categorize your question, respond to it, and, if applicable, investigate any breach of our Terms of Service or this Privacy Policy. We also use this information to track potential problems 

Privacy Policy